Bylaws of the South Bay Engineers' Club
ARTICLE I
NAME
Section 1.
The name of this organization shall be the South Bay Engineers’ Club.
ARTICLE II
OBJECTS
Section 1.
The objects of this club are threefold, as follows:
(a) To promote wider acquaintance and good fellowship among local members of the
engineering profession, and particularly to advance the welfare of young engineers by
such means.
(b) To present entertaining and educational programs of an engineering nature at
regularly called meetings.
(c) To present the engineering profession to the public ina favorable light, and to
take an active interest in the welfare of engineers and engineering organizations in this
area.
ARTICLE III
MEMBERSHIP
Section 1.
The membership in this club shall not be limited in number.
Section 2.
There shall be two classes of membership: (a) Members, (b) Life Members.
Section 3.
(a) A “Member” shall be any duly elected member of the club in goodstanding; (b) “Life Member” shall be any member nominated by the Board of Directors
to such classification and elected by unanimous vote of the members present at a regular meeting.
Section 4.
An application for membership in the club must be in writing, signed by the applicant, and endorsed by a member of either classification, in good standing. Each
application shall be filed with the Membership Committee, which shall investigate the applicant’s character and other qualifications, and if satisfactory for membership, so
endorse the application and refer it to the Board of Directors. The Board of Directors shall pass on each application separately, their actions shall be secret, and it shall require
a majority vote of the Directors for election to membership.
Section 5.
Engineers shall be defined as graduates of an engineering school, registered professional engineers, licensed land surveyors, or those having equivalent experience.
Non-engineers shall be defined as those who do not meet the qualifications defined above but who are engaged in the pursuits closely allied to engineering. Before a non-engineer can be considered for admission to the Club, the Board of Directors must determine whether he is engaged in an occupation allied to engineering and whether his membership will be a benefit to the Club.
If the Board of Directors determine that an applicant is qualified for admission as a non- engineer, said applicant can be admitted only if his admission does not increase the total non-engineering membership in the Club to more than 20% of the total membership.
ARTICLE IV
OFFICERS AND THEIR DUTIES
Section 1.
There shall be a President, Vice-President, and a Secretary-Treasurer, who with four Directors and the immediate past president, shall be the governing Board of the
Club. Four members of the Board shall constitute a quorum.
Section 2.
The President shall preside at all meetings of the organization and of the Board of Directors. In his absence the Vice-President shall act, or in his absence a member to be chosen by the Board of Directors or by the President. The President shall also render a report for the year, together with suggest ions and recommendations for future activities of the Club.
Section 3.
The term for which the President, Vice-President, and the Secretary-Treasurer shall serve shall be one year, or until successors are elected or appointed. Two members of the Board of Directors shall be elected each year. The outgoing President shall serve as an ex-officio member of the Board of Directors for a term of one year. In the event of a vacancy of the office of President, the Board of Directors shall call a special election to elect a President for the unexpired term, such election to be conducted in accordance with ArticleV, Section 2. The Board of Directors shall have the power to appoint a member of the organization to fill any other un-expired term.
Section 4.
The Secretary-Treasurer shall keep minutes of all business meetings of this organization and of the Board of Directors and perform such other duties as pertain to his office or are assigned to him by the President and the Board of Directors. He shall collect all dues and have charge of all funds of this organization and shall deposit same in a bank, or banks, selected by the Board of Directors. He shall pay out money of this organization only by check bearing the signature of any two of the following officers of the Club: President, Vice-President, Secretary-Treasurer. He shall keep accurate book records of all receipts and disbursements which records shall at all times be open to the inspection of the Board of Directors.
Section 5.
The Board of Directors is empowered to invest such surplus funds of this organization as they deem advisable in interest bearing securities and provide for the safe keeping of such securities.
Section 6.
The Board of Directors shall be subject to call at any time by the President or Secretary-Treasurer. It shall pass upon application for membership and act as the controlling and governing body of this organization. It shall direct the affairs of this Club, the disbursement of its funds, and shall have the authority to cancel the membership of any member, or to remove any officer or trustee from office, after a hearing, for cause deemed sufficient to them.
ARTICLE V
MEETINGS AND ELECTIONS
Section 1.
In general, regular meetings of this Club shall be held on the first Friday of each month. At any meeting of the Club twenty percent of the members of any classification shall constitute a quorum for the transaction of business. Meetings shall generally be held between the hours of 12:15 and 1:30 p.m. Special meetings may be called or meetings cancelled at any time by the President or by a quorum of members of the Board of Directors.
Section 2.
At the first regular meeting of the Club in May of each year the presiding officer shall appoint a Nominating Committee of five members of any classification, whose duty it shall be to submit a report at the first meeting in June, giving the names of one or more members whom they recommend to be placed in nomination for each of the offices being filled at that election. Nominations may also be made from the floor by any member in good standing. Election shall then be either by voice or ballot, at the discretion of the presiding officer. Persons elected shall assume their duties as of July 1, following.
ARTICLE VI
DUES AND SUSPENSION OF MEMBERS
Section 1.
The dues shall be twenty-five dollars per year, payable annually in advance. No dues need be paid by life members. In addition to the dues specified above, all applicants for admission to the Club shall pay an admission fee of $10.00 which fee shall accompany their application for membership.
Section 2.
If the dues of any member are not paid within sixty days from the date in which they became due, he shall be notified by the Secretary that he is in arrears, and if not paid within sixty days from the date of such notice the member shall be automatically suspended.
Section 3.
A member suspended for non-payment of dues may be reinstated, by recommendation of the Membership Committee and approval of the Board of Directors, and upon the payment of the amount due at the time of suspension.
ARTICLE VII
COMMITTEES
Section 1.
The committees of this Club shall consist of two classes – Standing and Special. The President shall appoint the following Standing Committees from among the members of the club, subject to the approval of the Board of Directors.
(a) Membership.......................................... 5
(b) Program and Educational .................. 3
(c) Publicity ..................................................2
(d) Finance ................................................. 3
(e) Welfare .................................................. 3
Section 2.
Members of Standing Committees shall hold office during the President’s period of office, or until their successors are appointed. Members of Special Committees shall hold office until discharged from further service by the President or Board of Directors.
Section 3.
All special committees shall be appointed by the President.
Section 4.
The duties of the Standing Committees shall be as follows, and such other duties as the President or the Board of Directors may from time to time call upon them to
perform:
(a) Membership Committee: To pass on the qualifications of applicants for membership; to promote the membership of the Club to the maximum number; to develop lists of desirable persons eligible for membership.
(b) Program and Educational Committee: To provide suitable speakers, entertainment and educational features for meetings of the Club in accordance with authorization given by the Board of Directors.
(c) Publicity Committee: To arrange for and obtain advance notice of each meeting in the local press and supply full reports of all activities of this Club to appropriate local publications.
(d) Finance Committee: To devise ways and means of raising funds whenever requested by the Board of Directors. Once a year in June the Finance Committee shall audit the books of the Secretary-Treasurer and report the result of such audit to the Board of Directors. The president shall in turn report such audit to the membership.
(e) Welfare Committee: To canvass the membership and other sources from time to time as to openings for engineering employment and also as to members and other qualified applicants who may be available for such employment, with the aim of satisfactorily filling such positions as may be available; to report on the personal welfare of the members of this Club. This shall include contacting members who have been reported as ill, injured, or in need of special help; reporting to the Club their findings and
making recommendations for action by the Club where necessary.
Section 5.
The Board of Directors shall have the right to name Standing Committees in addition to those indicated in the preceding section.
Section 6.
Each committee shall, through its chairman, submit an annual report and such other reports to the Board of Directors as may be called for by them. All Committees shall at all times be under the guidance and direction of the Board of Directors.
Section 7.
The Board of Directors shall have the right to remove any member of any Committee for reasons deemed by it sufficient. Any vacancy in any Committee shall be filled in accordance with proceedings authorized in Section 1.
ARTICLE VIII
PARLIAMENTARY PROCEDURE
In all cases pertaining to parliamentary practice not covered in these By-laws, the rules contained in “Robert’s Rules of Order” shall govern this organization and its meetings.
ARTICLE IX
AMENDMENTS
Amendments to these Bylaws may be made and new articles added thereto only by an affirmative vote of not less than two-thirds of the members present at any meeting of the
Club, and then only provided that such amendment or addition shall have been presented in writing to a previous meeting of the Club.
* - Membership dues and application fee amended by unanimous vote of members attending August 7, 1981 meeting of South Bay Engineers’ Club.
This document was transcribed by Jim Reynolds on June 29, 2003 from a typed copy of what is understood to be a current and accurate representation of the Bylaws of the South Bay Engineers’ Club.
The Bylaws were uploaded to the website by Chris Hockett on May 19, 2015 from the June 29, 2003 transcription by Jim Reynolds.
NAME
Section 1.
The name of this organization shall be the South Bay Engineers’ Club.
ARTICLE II
OBJECTS
Section 1.
The objects of this club are threefold, as follows:
(a) To promote wider acquaintance and good fellowship among local members of the
engineering profession, and particularly to advance the welfare of young engineers by
such means.
(b) To present entertaining and educational programs of an engineering nature at
regularly called meetings.
(c) To present the engineering profession to the public ina favorable light, and to
take an active interest in the welfare of engineers and engineering organizations in this
area.
ARTICLE III
MEMBERSHIP
Section 1.
The membership in this club shall not be limited in number.
Section 2.
There shall be two classes of membership: (a) Members, (b) Life Members.
Section 3.
(a) A “Member” shall be any duly elected member of the club in goodstanding; (b) “Life Member” shall be any member nominated by the Board of Directors
to such classification and elected by unanimous vote of the members present at a regular meeting.
Section 4.
An application for membership in the club must be in writing, signed by the applicant, and endorsed by a member of either classification, in good standing. Each
application shall be filed with the Membership Committee, which shall investigate the applicant’s character and other qualifications, and if satisfactory for membership, so
endorse the application and refer it to the Board of Directors. The Board of Directors shall pass on each application separately, their actions shall be secret, and it shall require
a majority vote of the Directors for election to membership.
Section 5.
Engineers shall be defined as graduates of an engineering school, registered professional engineers, licensed land surveyors, or those having equivalent experience.
Non-engineers shall be defined as those who do not meet the qualifications defined above but who are engaged in the pursuits closely allied to engineering. Before a non-engineer can be considered for admission to the Club, the Board of Directors must determine whether he is engaged in an occupation allied to engineering and whether his membership will be a benefit to the Club.
If the Board of Directors determine that an applicant is qualified for admission as a non- engineer, said applicant can be admitted only if his admission does not increase the total non-engineering membership in the Club to more than 20% of the total membership.
ARTICLE IV
OFFICERS AND THEIR DUTIES
Section 1.
There shall be a President, Vice-President, and a Secretary-Treasurer, who with four Directors and the immediate past president, shall be the governing Board of the
Club. Four members of the Board shall constitute a quorum.
Section 2.
The President shall preside at all meetings of the organization and of the Board of Directors. In his absence the Vice-President shall act, or in his absence a member to be chosen by the Board of Directors or by the President. The President shall also render a report for the year, together with suggest ions and recommendations for future activities of the Club.
Section 3.
The term for which the President, Vice-President, and the Secretary-Treasurer shall serve shall be one year, or until successors are elected or appointed. Two members of the Board of Directors shall be elected each year. The outgoing President shall serve as an ex-officio member of the Board of Directors for a term of one year. In the event of a vacancy of the office of President, the Board of Directors shall call a special election to elect a President for the unexpired term, such election to be conducted in accordance with ArticleV, Section 2. The Board of Directors shall have the power to appoint a member of the organization to fill any other un-expired term.
Section 4.
The Secretary-Treasurer shall keep minutes of all business meetings of this organization and of the Board of Directors and perform such other duties as pertain to his office or are assigned to him by the President and the Board of Directors. He shall collect all dues and have charge of all funds of this organization and shall deposit same in a bank, or banks, selected by the Board of Directors. He shall pay out money of this organization only by check bearing the signature of any two of the following officers of the Club: President, Vice-President, Secretary-Treasurer. He shall keep accurate book records of all receipts and disbursements which records shall at all times be open to the inspection of the Board of Directors.
Section 5.
The Board of Directors is empowered to invest such surplus funds of this organization as they deem advisable in interest bearing securities and provide for the safe keeping of such securities.
Section 6.
The Board of Directors shall be subject to call at any time by the President or Secretary-Treasurer. It shall pass upon application for membership and act as the controlling and governing body of this organization. It shall direct the affairs of this Club, the disbursement of its funds, and shall have the authority to cancel the membership of any member, or to remove any officer or trustee from office, after a hearing, for cause deemed sufficient to them.
ARTICLE V
MEETINGS AND ELECTIONS
Section 1.
In general, regular meetings of this Club shall be held on the first Friday of each month. At any meeting of the Club twenty percent of the members of any classification shall constitute a quorum for the transaction of business. Meetings shall generally be held between the hours of 12:15 and 1:30 p.m. Special meetings may be called or meetings cancelled at any time by the President or by a quorum of members of the Board of Directors.
Section 2.
At the first regular meeting of the Club in May of each year the presiding officer shall appoint a Nominating Committee of five members of any classification, whose duty it shall be to submit a report at the first meeting in June, giving the names of one or more members whom they recommend to be placed in nomination for each of the offices being filled at that election. Nominations may also be made from the floor by any member in good standing. Election shall then be either by voice or ballot, at the discretion of the presiding officer. Persons elected shall assume their duties as of July 1, following.
ARTICLE VI
DUES AND SUSPENSION OF MEMBERS
Section 1.
The dues shall be twenty-five dollars per year, payable annually in advance. No dues need be paid by life members. In addition to the dues specified above, all applicants for admission to the Club shall pay an admission fee of $10.00 which fee shall accompany their application for membership.
Section 2.
If the dues of any member are not paid within sixty days from the date in which they became due, he shall be notified by the Secretary that he is in arrears, and if not paid within sixty days from the date of such notice the member shall be automatically suspended.
Section 3.
A member suspended for non-payment of dues may be reinstated, by recommendation of the Membership Committee and approval of the Board of Directors, and upon the payment of the amount due at the time of suspension.
ARTICLE VII
COMMITTEES
Section 1.
The committees of this Club shall consist of two classes – Standing and Special. The President shall appoint the following Standing Committees from among the members of the club, subject to the approval of the Board of Directors.
(a) Membership.......................................... 5
(b) Program and Educational .................. 3
(c) Publicity ..................................................2
(d) Finance ................................................. 3
(e) Welfare .................................................. 3
Section 2.
Members of Standing Committees shall hold office during the President’s period of office, or until their successors are appointed. Members of Special Committees shall hold office until discharged from further service by the President or Board of Directors.
Section 3.
All special committees shall be appointed by the President.
Section 4.
The duties of the Standing Committees shall be as follows, and such other duties as the President or the Board of Directors may from time to time call upon them to
perform:
(a) Membership Committee: To pass on the qualifications of applicants for membership; to promote the membership of the Club to the maximum number; to develop lists of desirable persons eligible for membership.
(b) Program and Educational Committee: To provide suitable speakers, entertainment and educational features for meetings of the Club in accordance with authorization given by the Board of Directors.
(c) Publicity Committee: To arrange for and obtain advance notice of each meeting in the local press and supply full reports of all activities of this Club to appropriate local publications.
(d) Finance Committee: To devise ways and means of raising funds whenever requested by the Board of Directors. Once a year in June the Finance Committee shall audit the books of the Secretary-Treasurer and report the result of such audit to the Board of Directors. The president shall in turn report such audit to the membership.
(e) Welfare Committee: To canvass the membership and other sources from time to time as to openings for engineering employment and also as to members and other qualified applicants who may be available for such employment, with the aim of satisfactorily filling such positions as may be available; to report on the personal welfare of the members of this Club. This shall include contacting members who have been reported as ill, injured, or in need of special help; reporting to the Club their findings and
making recommendations for action by the Club where necessary.
Section 5.
The Board of Directors shall have the right to name Standing Committees in addition to those indicated in the preceding section.
Section 6.
Each committee shall, through its chairman, submit an annual report and such other reports to the Board of Directors as may be called for by them. All Committees shall at all times be under the guidance and direction of the Board of Directors.
Section 7.
The Board of Directors shall have the right to remove any member of any Committee for reasons deemed by it sufficient. Any vacancy in any Committee shall be filled in accordance with proceedings authorized in Section 1.
ARTICLE VIII
PARLIAMENTARY PROCEDURE
In all cases pertaining to parliamentary practice not covered in these By-laws, the rules contained in “Robert’s Rules of Order” shall govern this organization and its meetings.
ARTICLE IX
AMENDMENTS
Amendments to these Bylaws may be made and new articles added thereto only by an affirmative vote of not less than two-thirds of the members present at any meeting of the
Club, and then only provided that such amendment or addition shall have been presented in writing to a previous meeting of the Club.
* - Membership dues and application fee amended by unanimous vote of members attending August 7, 1981 meeting of South Bay Engineers’ Club.
This document was transcribed by Jim Reynolds on June 29, 2003 from a typed copy of what is understood to be a current and accurate representation of the Bylaws of the South Bay Engineers’ Club.
The Bylaws were uploaded to the website by Chris Hockett on May 19, 2015 from the June 29, 2003 transcription by Jim Reynolds.